We Are Hiring!

Position Overview:

The Executive Personal Assistant will play a vital role in optimizing the daily operations and ensuring our top priority: the satisfaction of our clients. This local, part-time role requires commitment for approximately two days a week and emphasizes precision, discretion, and extreme attention to detail.

Duties and Responsibilities:

• Organize and maintain schedules
• Promptly respond to emails with accuracy and professionalism
• Attend literary events, author readings, leveraging photography and videography skills to capture key moments
• Assist in various personal and professional projects

Requirements and Qualifications:

• Previous experience as an executive personal assistant — exposure to the literary or publishing world is a plus
• Ability to manage and reprioritize tasks in dynamic settings
• Outstanding communication skills, both written and verbal
• Must own a car and have the ability to drive to various locations
• Basic skills in photography and videography
• Basic proficiency in social media platforms and trends
• A genuine passion for books and literature is very helpful

Video introductions, showcasing your skills, fit, and passion for the role, will be given priority.

Interested candidates are encouraged to submit a video, their resume, and a brief introduction.

Join our team and play a pivotal role in elevating important, diverse voices in the literary world.

Position type:

• This is a part-time, unpaid internship with a focus on your education.
• The location is virtual (*post-pandemic, we will also offer in-person internships in Los Angeles)

Duration and Schedule:

• This internship is for an academic term (a semester, quarter, or an academic break) and does not come with a guarantee of a job at the conclusion of the internship period.
• The internship will be scheduled around your academic work.

Position Summary:

• This internship is offered to students enrolled in an educational program on the undergraduate or graduate level.
• This internship is meant to provide you an opportunity to work with a small but mighty team of diverse professionals aiming to make a difference in the world of book publicity and marketing.
• This internship will allow you to observe a broad range of functions within the organization as you work under the close supervision of regular Coriolis Crew members.

Internship Objectives:

• As an intern, you will become a part of the Coriolis Crew for the duration of your internship and learn valuable skills that are also transferrable to other companies in the publishing, publicity, and marketing industries.
• You will receive training in a variety of skills, such as supporting authors and publishers, drafting press materials, building media lists, pitching media, booking media opportunities, researching current news trends, planning advertising campaigns, producing ad creatives, conducting case studies, assisting in the creation and deployment of social media activity and more.

Internship Benefits:

• This is an educational internship with the opportunity to perform real-world tasks and learn professional skills. You will receive a detailed description of the internship upon start, a plan, goals, and more.
• You will receive college credit for the internship. (Due to California law, unfortunately, we are unable to extend an internship to you if you are not currently enrolled in an educational program and aren’t able to receive credit for the experience.)
• You will receive references/recommendations.

The ideal intern:

• Has a strong desire to learn more about book publishing, literary publicity, and book marketing
• Is working towards a degree in communications, public relations, marketing, journalism, or a related field
• Is dedicated to making a difference in the field of publishing, literary publicity, and marketing
• Has strong writing and communication skills
• Pays attention to detail, is highly organized, has the ability to multitask and manage their time effectively
• Has experience with using the Microsoft Suite, various social media platforms, and some office/admin work
• Acknowledges, accepts, and respects the identity and personal freedoms of all and works well with people of all backgrounds

Intern responsibilities:

• Registering your internship with your college’s intern office. Coordinating with Coriolis about your college’s requirements for receiving credit for your internship.
• Attending team meetings and brainstorm strategy sessions
• Performing duties as assigned by supervisors and peers as appropriate (to be determined based on your learning objectives).

If the above sounds good, click below and fill out the form to apply.

Must-Have Requirements and Qualifications:

• At least 2 years of experience with a proven track record of securing top national and regional TV, print, radio, and online media placements.
• The ability to manage all aspects of a publicity campaign for a title, including working closely with authors on all aspects of publicity, booking tours and events for them, booking speaking engagements, briefing authors on how to handle interviews, and more.
• Excellent oral and written communication skills, which translate to well-written, creative pitches and the ability to follow up over the phone in a timely and effective manner.
• The ability to keep meticulous records of all outreach efforts and provide weekly updates in written form.

Useful Extras:

• Experience with traditionally and independently published books.
• Established relationships with bookstores, universities, and other potential venues nationwide.

If the above sounds like you, and if you believe that your professional and personal goals align with our company’s and team’s goals, please send us your resume and introduction today, and let’s talk.

***This is a WFH position with a once-a-week in-person requirement, so applicants should live within 20 miles of 90066!***

Requirements and Qualifications:

• Bachelors degree
• Minimum 6 months of experience as an Office Assistant or similar
• All the usual requisite office skills (Microsoft Office, etc.)

Coriolis Crew Mindset:

• Extremely organized and able to handle a complex and heavy workflow to meet urgent outcomes on tight deadlines; efficient multitasker with great time management skills who is able to work on multiple complex projects at the same time, properly prioritizing and completing them on or before the deadline
• Solution-oriented, looking for ways to improve company systems and processes and to make everyone’s work easier
• Proactive in anticipating needs and solving problems, takes initiative, focused on conserving executive’s time
• Strategic thinker who can research and compare appropriate options and present and recommend the best solutions based on given and/or commonsense criteria
• Impeccable written and oral communication skills: be able to email and call clients, media, and colleagues, and communicate with them in a respectful, diplomatic tone
• Trustworthy and reliable, with a strong work ethic and good track record of showing up to work on time and taking responsibility for their projects being completed as expected
• Great attention to detail, gets things right the first time, and if she makes a mistake, she has the integrity to say so before it’s discovered otherwise
• Follows directions well but can use good judgments to alter them as needed, and not afraid to ask questions or push back if the task given doesn’t make sense, in other words, a creative problem-solver
• Fast learner who takes the time to ask questions, understand processes, and then uses past answers to become increasingly self-sufficient
• Eager to learn new things and thrives in a busy environment where no two days are the same
• Enjoys the role of a supportive right-hand and takes pride in her work

Big Pluses:

• Master’s or higher degree
• Previous PR and/or marketing agency experience
• Love of literature (either as a reader or a writer)
• Looking to grow in her role and can commit to being a long-term member of our crew

Duties and Responsibilities:

• Work 20 hours/week, Monday to Friday, preferably in the afternoon
• Provide comprehensive and confidential administrative support
• Respond to business communications via email and phone in a professional manner, without grammatical or spelling errors
• Take memos, maintain files, order supplies, and organize projects
• All other office tasks that contribute to team efforts as required

What We Offer:

• Competitive pay
• Cool perks if you’re a bookworm
• A diverse, inclusive, welcoming team to be a part of

Applications can be submitted at the link below.

You will need:

1. Current resume (Dropbox link or Google Docs link)
2. Video or audio introduction highlighting your qualifications for the job (and giving a sense of your personality) would be helpful.

We will only be able to respond to those who include the above-requested items and whose introduction and resume demonstrate an understanding of and fitness for the job. Thank you for your time, and we hope to talk to you soon.